NCAAT is seeking a full-time Administrative and Development Coordinator with excellent writing skills and an interest in engaging the Asian American community in North Carolina. The Administrative and Development Coordinator is responsible for handling a wide range of administrative, development, and executive support-related tasks. They will be expected to work independently with minimal supervision and collaboratively with a small team. The Administrative and Development Coordinator’s primary role is offering development support in managing grant application and reporting processes, maintaining donor stewardship, and researching additional funding streams as well as administrative support in office management, accounting, and hiring processes. This position will report to the Executive Director. The duty breakdown of this role is 60% development work and 40% administrative work.
Status: Full time, exempt
Positions Available: 1
Experience requirements: 1-2 years experience or education relevant to the position.
Benefits: Health, Dental, and Vision insurance benefits offered, paid time off for vacations and sick leave
Salary: $37,000 – 42,000
Location: Main office in Raleigh, NC; requires occasional travel across the Triangle and other parts of the state; work will be remote until it is safe to return to the office with respect to the ongoing pandemic; MUST be local or intend on moving to the area to be considered.
Application Deadline: Applications will be reviewed on a rolling basis to start as soon as possible.
To Apply: Send resume, a brief letter of interest, and a 1-2 page writing sample that illustrates strong persuasive skills and attention to detail to firstname.lastname@example.org.
About the organizations: North Carolina Asian Americans Together (NCAAT) is a 501c(3) nonprofit committed to supporting equity and justice for all by fostering community among Asian American communities and allies in NC through civic engagement, leadership development, grassroots mobilization, and political participation. NCAAT in Action is a 501c(4) created to build political power among Asian Americans through voter education and progressive advocacy.
- Grant Management
- Tracking all proposals and reports and corresponding deadlines
- Assistance with preparation and writing of grant applications, contracts, and reports, ensuring the fulfillment of all contract requirements
- Coordinating with all programs teams to keep up to date on initiatives and programs for funding purposes
- Donor Stewardship
- Maintenance of donor database and donor reporting to assist fundraising initiatives
- Generating acknowledgment letters and ensuring recognition and benefits for all contributed revenue
- Cultivating donor relationships for sustained or increased giving
- Research and Expansion
- Responsible for finding new funding opportunities for the organizations
- Research and generate leads for donor prospects
- Assisting the Executive Director with all administrative tasks, including:
- Maintaining organization and staff insurance and benefits
- Monitoring accurate records for expenses, and coordinating with accountants in a timely and efficient manner
- Managing bank transactions such as payments to community and youth groups through our re-granting programs and ensure timely and accurate payments to contractors, vendors, and consultants
- Taking meticulous notes during meetings and keeping all documentation organized on the google drive
- Managing hiring processes, including:
- Receiving applications, scheduling interviews, and communicating with candidates
- Responsible for handling paperwork for new employees and ensuring that all stakeholders are informed of changes
- Assistance, with input of relevant staff, in drafting job descriptions and ensuring positions are posted widely
The ideal candidate is an extremely organized, collaborative, and flexible person who is not afraid to take initiative. They must possess excellent written and verbal communication skills and be personally committed to the values and missions of the organizations. This person must demonstrate excellence in prioritizing and responding expediently to requests from multiple stakeholders and have a strong background in handling multiple projects and deadlines simultaneously. This person should enjoy the administrative challenges of supporting a small organization of diverse people. In addition, the candidate must have the following professional and personal abilities, attributes, and experience:
- Demonstration of a strong writing background, particularly experience writing grants or appeals is a plus
- Strong project planning and execution
- Immaculate organizational skills and demonstrated attention to detail
- Adaptability to new circumstances, rapid changes, and shifting priorities
- A deep commitment to racial justice in North Carolina
- Familiarity with using technology and/or quick at learning new technologies and software such as Google Suite, EveryAction, Slack, Airtable, etc.
- Availability for after hour/weekend rapid response
- High emotional intelligence and interpersonal skills to develop strong relationships with staff, community members, and funders
- Comfortable and confident public speaker who is willing to pitch the organizations’ work to funders and stakeholders locally and nationally
Qualities that would set a candidate apart:
- Knowledge of or experience with one or more Asian languages a plus
- Deep knowledge of current events and issues impacting Asian and Asian American communities in North Carolina and in the US
- Training or experiences in mediation or conflict resolution
Application Process: Apply now by sending your resume, a brief letter of interest, and a 1-2 page writing sample that illustrates strong persuasive skills and attention to detail, to email@example.com. Applications will be reviewed on a rolling basis.
NCAAT is an equal opportunity employer and welcomes applicants without regard to race, color, religion, sex, national origin, gender, gender identity, age, or disability. Women, people of color, LGBTQ+ individuals, and others from historically marginalized groups are encouraged to apply.